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Why is Time Management Important?

If you’ve never used time management techniques it’s easy to see why you might wonder what the benefits are. But the truth is, regardless of whether you are a manager overseeing a team of 40 individuals or a mother of two young toddlers, time management skills can help you. The skills can improve both your personal and professional life by showing you where and how your time could be better spent, which is surely something we all want. Investing in time management skills leads to improvements in the following areas:

Deciding on Your Priorities:

Making a list of what you need to complete in a day allows you prioritise. You’ll soon find it easy to decide which jobs need to be done first, for example those that are time sensitive, and which can be shunted down the list to be done later. This improves your productivity as rather than wasting precious time trying to decide what you should be doing next – you just get on with the next item on your list.

Facing Things You’ve Been Putting off:

Writing the things you don’t like doing or are not looking forward to doing on a list makes it more difficult to avoid them. Believe us when we tell you that ticking those jobs off the list will make you feel a real sense of both relief and achievement. Let’s face it, often we build up problems in our minds until they become distorted and, when we actually get on with the dreaded task, we find that it’s not as bad as we thought!

Identifying Your Most Productive Times of day and Modes of Working:

Part of the process of time management is keeping a time diary. The information gathered in your time diary is very valuable indeed. It’ll help you pinpoint the most productive times of day and modes of working that suit you best. This will allow you to organise your day so that you schedule to work at your most productive times. Couple this with knowledge you have about your most productive working methods and you’ve got a winning combination.

Keeping a Sense of Balance in Your Life:

This is very important if you want to be happy. As the saying goes ‘All work and no play makes Jack a dull boy’. You need to make sure you build ‘me’ time into your day. It’s important to recognise that time spent away from work, for example, with your family or doing hobbies, is as important as time spent working. After all, if your brain is frazzled because of overwork you’ll end up being able to do nothing!

Stress Reduction:

All the above measures result in a reduction in your stress levels. This is achieved by regaining a sense of control in your life. Once this is established your mind will be free to concentrate on accomplishing the task at hand, rather than stressing about other things that need to be done. This creates a positive reinforcement cycle that allows you to become more and more productive. And, we all know how important low stress levels are for the well-being of both your mind and body.

If you need further information about effective time management techniques and how they can help you see our Effective Time Management course.